Council · Regular
May 12, 2026
Elgin County Council
09:01 – 11:30 · 2h 29m
8 present · 1 absent
Staff & officers present
Blaine Parkin Chief Administrative Officer — Brian Masschaele Director of Community & Cultural Services — Carolyn Krahn Manager of Economic Development, Tourism & Strategic Initiatives — Jenna Fentie Deputy Clerk — Jennifer Ford Director of Financial Services/ Treasurer — Joe Anne Holloway Director of Homes and Seniors Services — Katherine Thompson County Clerk/ Manager of Administrative Services — Mike Hoogstra Manager of Purchasing and Risk — Nicholas Loeb Director of Legal Services — Peter Dutchak Director of Engineering Services — Ryan Terpstra Manager of Corporate Facilities — Stefanie Heide Executive Performance Coordinator —
Revisions
- First published Substantive fetched Jun 28, 2026
- · Motion 1 added: THAT the agenda for the May 12, 2026 County Council Meeting be approved as amended, to include an additional item in closed session titled Litigation Update" under Section 239 ( 2) ( e) litigation or potential litigation, including matters…
- · Motion 2 added: THAT the minutes of the Regular Council Meeting and the Special Council Meeting held on April 28, 2026 be adopted.
- · Motion 3 added: THAT items CW26- 42 — CW26- 43 from the Committee of the Whole meeting dated April 28, 2026, and the recommendations therein be adopted.
- · Motion 4 added: THAT the Warden and Chief Administrative Officer be authorized to sign the extending agreement for the temporary extension of IT Services with MSP Corp.
- · Motion 5 added: THAT Vandenberk Construction Inc. be selected to complete the Eden ( 1353) and Calton ( 1347) Bridge Rehabilitations, Tender No. 2026- T14 at a total price of $ 2, 224, 363. 33 inclusive of a $ 320,000 contingency and testing allowance and…
- · Motion 6 added: THAT Elgin County submit delegation requests to the Ministry of Economic Development regarding challenges and opportunities related to growth in the region, including the availability of electricity and potential incentive programs to rede…
- · Motion 7 added: THAT the Quarterly Reporting Update from the Chief Administrative Officer be received and filed.
- · Motion 8 added: THAT Correspondence Items 10. 1 - 10. 2 and 10. 4 - 10. 5 be received and filed.
- · Motion 9 added: THAT Elgin County Council support the resolution from the City of Pickering requesting a province -wide school board governance consultation process.
- · Motion 10 added: THAT a flag raising and proclamation be held on June 1, 2026 in recognition of Accessibility Week.
- · Motion 11 added: THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 ( 2): [List of items]
- · Motion 12 added: THAT we do now rise and report.
- · Motion 13 added: THAT the closed meeting minutes of the meeting held on April 28, 2026 be adopted.
- · Motion 14 added: THAT the closed meeting minutes of the Special Council Meeting held on April 28, 2026 be adopted.
- · Motion 15 added: THAT a two- year term Lease Agreement between 1342961 Ontario Inc. ( John E. Hogan) and Elgin County in relation to Suite 313 and storage room 34 commencing May 1, 2026, and annual rent of $46, 606. 40 be approved; and THAT a two- year ter…
- · Motion 16 added: THAT staff proceed as directed.
- · Motion 17 added: THAT the confidential report titled " HSS 26- 04 Staff Scheduling - Long -Term Care Homes" from the Director of Homes and Seniors Services dated May 12, 2026 be received and filed.
- · Motion 18 added: THAT the confidential verbal report from the Director of Legal Services be received and filed.
- · Motion 19 added: THAT the report titled " LEG 26- 02 White' s Station" from the Director of Legal Services and Director of Engineering Services dated May 12, 2026 be received and filed.
- · Motion 20 added: THAT the report titled " LEG 26- 04 Contracted Services Terms and Conditions" from the Director of Legal Services dated May 12, 2026 be received and filed.
- · Motion 21 added: THAT the confidential update from the Director of Legal Services be received and filed.
- · Motion 22 added: THAT By -Law No. 26- 20 be now read a first, second, and third time and finally passed.
- · Motion 23 added: THAT By -Law No. 26- 21 be now read a first, second, and third time and finally passed.
- · Motion 24 added: THAT By -Law No. 26- 22 be now read a first, second, and third time and finally passed.
- · Motion 25 added: THAT By -Law No. 26- 23 be now read a first, second, and third time and finally passed.
- · Motion 26 added: THAT we do now adjourn at 11: 30 a. m. to meet again on May 26, 2026 at 9: 00 a. m.
- · Attendance added: Grant Jones (present)
- · Attendance added: Mark Widner (present)
- · Attendance added: Andrew Sloan (present)
- · Attendance added: Todd Noble (present)
- · Attendance added: Mike Hentz (present)
- · Attendance added: Richard Leatham (present)
- · Attendance added: Jack Couckuyt (absent)
- · Attendance added: Blaine Parkin (present)
- · Attendance added: Nicholas Loeb (present)
- · Attendance added: Jennifer Ford (present)
- · Attendance added: Peter Dutchak (present)
- · Attendance added: Joe Anne Holloway (present)
- · Attendance added: Katherine Thompson (present)
- · Attendance added: Carolyn Krahn (present)
- · Attendance added: Ryan Terpstra (present)
- · Attendance added: Mike Hoogstra (present)
- · Attendance added: Jenna Fentie (present)
- · Attendance added: Stefanie Heide (present)
- · Attendance added: Dominique Giguere (present)
- · Attendance added: Ed Ketchabaw (present)
- · Attendance added: Brian Masschaele (present)