Council · Regular
May 11, 2026
Council Meeting
19:01 – 22:15 · 3h 14m
7 present · 0 absent
Staff & officers present
A. Heimburger Deputy Director of Corporate Services — Andre Boel Director of Community Building and Planning — Brian Green Deputy Director of Community Building and Planning — Crystal Anderson Director of Corporate Services — D. Graham Program Manager, Facilities and Asset Management — F. Misbah Manager, Financial Operations — M. Hunt Chief Administrative Officer — R. Lachance Director of Finance and Asset Management — S. Ayiku Legislative Coordinator — T. Soulliere Director of Parks, Recreation, and Culture — V. Gannon Director of Human Resources —
Revisions
- First published Substantive fetched Jun 23, 2026
- · Motion 1 added: That the agenda for the May 11, 2026 Regular Council Meeting be approved.
- · Motion 2 added: That the following minutes be adopted: Regular Council Meeting held on April 27, 2026 at 6:00 PM; and Regular Council Meeting held on April 27, 2026 at 7:00 PM.
- · Motion 3 added: That the report titled "Draft Streets, Parks and Facilities Naming and Renaming Policy" authored by Michelle Hunt, Chief Administrative Officer, dated April 20, 2026, be received for information. That staff be directed to engage with the r…
- · Motion 4 added: That Council approve the scope of Part 2 of the Optimize Development Processes project as outlined in the Project Sign Off for Council Priority Project #78 - Optimize Development Processes (Part 2) subject to the approval of a preliminary …
- · Motion 5 added: 1. That Council restructure Council Priority Project #76 into four distinct Council Priority Projects, as follows: a. Council Priority Project #76 - Complete Pre-Zoning to Implement the 2025 Official Community Plan b. Council Priority Proj…
- · Motion 6 added: 1. That Council endorse the proposed updates and community engagement plan, as presented in the report titled: "Recommendations and Engagement for CPP#98 Update to Home-Based Business Regulations" authored by Colin Brown, Senior Planner - …
- · Motion 7 added: 1. That Council direct staff to proceed with the Carnarvon Park Redevelopment Plan as presented and report back to Council with the Class A cost estimate.
- · Motion 8 added: 2. That Council endorse a funding model for the costs of the Carnarvon Park Redevelopment Plan that consists of 50% from District reserves and 50% from long-term borrowing and to report back on the borrowing details of this model along wit…
- · Motion 9 added: 2. That Council direct staff to report back with the impacts of an alternate funding model for the costs of the Carnarvon Park Redevelopment Plan that considers from 75% reserve and 25% debt.
- · Motion 10 added: 3. That Council approve using the Approval-Free Liability Zone for borrowing for the Carnarvon Park Redevelopment Plan.
- · Motion 11 added: That the Chief Administrative Officer be authorized to execute a five-year contract with PerfectMind Inc for recreation management software, effective June 1, 2026, at an estimated cost of $405,000 excluding tax.
- · Motion 12 added: That Michelle Hunt be appointed as Interim Chief Financial Officer effective May 16, 2026.
- · Motion 13 added: 1. That Council approve the 2025 Statement of Financial Information as presented in Attachment 1 of the report titled “2025 Statement of Financial Information and Audit Findings Report”, authored by Rianna Lachance, Director of Finance and…
- · Motion 14 added: 2. That Council receive the KPMG LLP 2025 Audit Findings Report presented in Attachment 2.
- · Motion 15 added: 3. That Council receive the 2025 Development Cost Charges and Amenity Cost Charges Annual Report presented in Attachment 3.
- · Motion 16 added: That the meeting be extended until 10:30 PM
- · Motion 17 added: That Uplands Siting and Design application (ADP00201) for property located at 3490 Beach Drive be approved.
- · Motion 18 added: That "Tax Rates Bylaw, 2026, No. 4964" be adopted.
- · Motion 19 added: That "Boulevard Frontage Tax Bylaw No. 3416, 1982, Amendment Bylaw No. 4963, 2026" be adopted.
- · Motion 20 added: That staff bring a report to Council that outlines the environmental and cost considerations around the taxed boulevard maintenance program as part of the 2027 budget process.
- · Motion 21 added: That "Planning, Building and Development Fees and Charges Bylaw No. 4845, 2023, Amendment Bylaw No.4952, 2026" be adopted.
- · Motion 22 added: That "Elections and Voting Bylaw No. 4284, 2005, Amendment Bylaw No. 4965, 2026" be adopted.
- · Motion 23 added: That Council direct staff to provide an ‘opt out of comment’ response to the BC Liquor and Cannabis Regulation Branch for a structural change application to the Oak Bay Beach Hotel’s existing liquor primary license to increase the license …
- · Motion 24 added: That Council approve Council Policy No. HR 019 – Council Remuneration.
- · Motion 25 added: That "Council Remuneration Bylaw No. 4966, 2026" be read a first and second time.
- · Motion 26 added: That "Council Remuneration Bylaw No. 4966, 2026" be read a third time.
- · Motion 27 added: That the meeting be adjourned at 10:15 PM
- · Attendance added: A. Appleton (present)
- · Attendance added: H. Braithwaite (remote)
- · Attendance added: C. Green (present)
- · Attendance added: E. Paterson (present)
- · Attendance added: C. Smart (present)
- · Attendance added: L. Watson (present)
- · Attendance added: M. Hunt (present)
- · Attendance added: Andre Boel (present)
- · Attendance added: Crystal Anderson (present)
- · Attendance added: R. Lachance (present)
- · Attendance added: T. Soulliere (present)
- · Attendance added: V. Gannon (present)
- · Attendance added: Brian Green (present)
- · Attendance added: A. Heimburger (present)
- · Attendance added: F. Misbah (present)
- · Attendance added: S. Ayiku (present)
- · Attendance added: K. Murdoch (present)
- · Attendance added: D. Graham (present)