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Home North Saanich Meetings March 2, 2026

Advisory Committee · Regular

March 2, 2026

Advisory Committee Terms of Reference Review Working Group

13:00 – 14:48 · 1h 48m
7 present · 1 absent
P. Chandler Chair — Irene McConkey Councillor — Sanjiv Shrivastava Councillor — B. Goodman Member — B. Greene Member — I. Fancey Member — J. Taylor Member — R. Alexander Member Absent
Staff & officers present
B. Webster Director of Financial Services & IT/Staff Liaison (AFSAC) — H. Nunn Recording Secretary — L. Alexander Deputy Corporate Officer/Manager of Legislative Services —

Revisions

  1. First published Substantive fetched Jun 23, 2026
    • · Motion 1 added: That the March 2, 2026, Advisory CommitteeTerm of Reference Review Working Group agenda be approved as circulated.
    • · Motion 2 added: That the Committee recommendthat staff develop guidelines in the Terms of Reference for Committee‘sto make site visits ensuring transparency and accountability.
    • · Motion 3 added: That the Committee recommend that staff amend Section 9, paragraph two of the Meeting Frameworkof the Terms of Reference by striking the wording: “There will be no meetings scheduledin August or Decemberor January each year.”
    • · Motion 4 added: That the Committeerecommendthat staff amend the Terms of Reference to include a process for the establishment of Committee Working Groups.
    • · Motion 5 added: That the Committee recommend that staff amend Section 9, paragraph one, of the Meeting Framework to revise the appointmentprocess for the Chair and Vice Chair by: l. Striking the wording: “a member may not serve as a Chairperson or Vice Ch…
    • · Motion 6 added: That the Committee recommend that Section 9, paragraph two, of the Terms of Reference of the Meeting Framework be amended to state: “Each meeting shall be scheduled for up to two (2) hours or 120 minutes, unless extended by majority vote.”
    • · Motion 7 added: That the Committee recommend that staff amend the Terms of Reference to include a section requiring the Terms of Reference to be reviewed by each Committee upon the election of the Chair, commencing in 2028, or as otherwiserequired.
    • · Motion 8 added: That Council review Section 19 and provide more speci?c requirements respecting the check-in process, including the submissiondeadline.
    • · Motion 9 added: That the Advisory Committee Terms of Reference Review Working Group meeting adjourned at 2:48 pm.
    • · Attendance added: J. Taylor (present)
    • · Attendance added: I. Fancey (present)
    • · Attendance added: B. Goodman (present)
    • · Attendance added: B. Greene (present)
    • · Attendance added: R. Alexander (absent)
    • · Attendance added: Sanjiv Shrivastava (present)
    • · Attendance added: B. Webster (present)
    • · Attendance added: L. Alexander (present)
    • · Attendance added: H. Nunn (present)
    • · Attendance added: P. Chandler (present)
    • · Attendance added: Irene McConkey (present)
    • · Participation added: B. Greene arrive
    • · Participation added: B. Webster arrive
    • · Participation added: Sanjiv Shrivastava arrive
    • · Participation added: Sanjiv Shrivastava arrive
    • · Participation added: Sanjiv Shrivastava depart